# Minutes: [meeting name]

*Template from AI Tools Academy, "Meeting prep and follow-up" (aitoolsacademy.co.uk/for-office-teams/meeting-prep-and-follow-up/). Replace everything in [square brackets].*

---

**Date:** [DD/MM/YYYY]
**Time:** [start to end]
**Location or call:** [room or platform]
**Chair:** [name or role]
**Present:** [names]
**Apologies:** [names]
**Minutes by:** [name]
**Recorded or transcribed:** [No / Yes, attendees told at the start, recording kept in: location]

---

## Decisions

Only things the meeting actually decided.

1. [Decision]
2. [Decision]

## Discussion

One line per item. Record discussion as discussion, not as a decision.

- **[Agenda item]:** [one-line summary]
- **[Agenda item]:** [one-line summary]

## Actions

| # | Action | Owner | Deadline | Status |
| --- | --- | --- | --- | --- |
| 1 | [Action, starting with a verb] | [Name, or UNASSIGNED] | [Date, or none set] | Open |
| 2 | [Action] | [Name, or UNASSIGNED] | [Date, or none set] | Open |

## Open questions and unassigned items

Raise these with the chair before the minutes are circulated.

- [Item with no owner or unclear outcome]

**Next meeting:** [date]

---

### Checks before circulating

- Every decision was actually decided in the meeting.
- Every owner was named or agreed in the meeting. Anything else says UNASSIGNED.
- Every deadline was stated in the meeting. Anything else says "none set".
- Figures and dates match the notes, transcript or papers.
- Nothing sensitive from the discussion goes to a wider list than it should.
- The chair has seen them, if your organisation expects that.

### Prompt to fill this template with AI

Use your organisation's approved tool. Paste this, then the template above, then your notes:

> Turn my rough notes into minutes using the template I've pasted. Use only what's in the notes. If an action has no clearly named owner, write UNASSIGNED. If there's no deadline in the notes, write "none set". Don't turn a discussion into a decision. Put anything unfinished or unclear under "Open questions and unassigned items".