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Cheat sheet

Gemini cheat sheet

A one-page reference for Google Gemini at work: the AI in the Gemini app and across Google Workspace. UK English. Check anything that matters against a trusted source.

Key capabilities by level

Foundations

  • Draft, rewrite and summarise text in the Gemini app.
  • Ask everyday questions and get plain-English explanations.
  • Upload a file or image and ask questions about it.

Practitioner

  • Use Gemini inside Gmail, Docs and Sheets to draft and summarise in place.
  • Run Deep Research to gather and organise sources on a topic, then check them.
  • Work with long documents thanks to a large context window.

Power User

  • Build a Gem (a saved assistant with its own instructions) for a repeated task.
  • Summarise a meeting in Google Meet and pull out the actions.
  • Combine Workspace grounding so answers draw on your own Drive files.

Tier map in three lines

  • Free: Gemini app access with everyday limits.
  • Individuals: Google AI Plus, Pro and Ultra step up usage, features and model access (Pro adds Deep Research; Ultra adds the highest limits).
  • Organisations: Google Workspace plans add Gemini through AI add-ons for business, with admin controls.

See the current Gemini plans and Workspace AI options for today's details.

Five best prompts

  1. Summarise this email thread and draft a reply confirming the Friday deadline. [in Gmail]
  2. In this doc, tighten the executive summary to five sentences without losing any key point. [in Docs]
  3. In this sheet, work out the monthly total per Fernway region and explain the formula you used. [in Sheets]
  4. Run deep research on this topic and give me a briefing with sources I can open and check. [topic]
  5. Summarise the meeting recording: decisions made, open questions, and who owns each action.

Top three mistakes

  • Assuming web-connected means always right. Gemini can still be wrong or out of date; open the sources and confirm.
  • Trusting it on high-stakes facts. For anything legal, financial or health-related, verify elsewhere before acting.
  • Vague prompts. Say who it's for, what you want, and the length or format; the reply is only as clear as the ask.