AI Tools Academy
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Free short course

The AI-Safe Desk

What you can and cannot put into an AI tool at work, in plain English. Four modules. One personal rulebook you can show your manager.

4 modules · 11 lessons · about 2 hoursFor: Anyone using AI tools at work in the UK

This course is free in full: every module, knowledge check and the final task, with no sign-up.

Most people using AI at work are doing it without a policy, or with a policy nobody has read. They paste in a client email to get a reply drafted, a spreadsheet to get it summarised, a CV to get it screened, and somewhere in the back of their mind is a small voice asking whether that was all right.

This course answers that voice. It is not a legal text and it does not assume your organisation has rules. It gives you a way of thinking about what goes into an AI tool, what stays out, and how to tell the difference in the two seconds before you press paste. It ends with a one-page rulebook you write for yourself, which you can show your manager, your team or your IT department and say: this is how I work.

It is written for the UK, with UK data protection law as the frame, but the thinking travels.

By the end, you'll be able to…

  • Explain in one sentence what happens to text you paste into a consumer AI tool, and why it matters.
  • Sort any piece of workplace information into one of four risk bands in under ten seconds.
  • Redact a real document so the AI can still help without the risk travelling with it.
  • Tell the difference between a consumer tool, a work-licensed tool and an internal deployment, and know which to use for what.
  • Write a one-page personal AI rulebook that would survive a conversation with your data protection lead.

Start Module 1 →

What's in it

  1. Module 1: Where the words go

    What actually happens to text after you press paste.

    1. The four things a tool can do with your text 7 min
    2. Consumer, business, internal: three different tools with the same name 7 min
    3. The two-second question 6 min
    4. Module 1 knowledge check
  2. Module 2: The four bands

    A way to sort any piece of information in ten seconds.

    1. Green: public and general 6 min
    2. Amber: personal or commercial, but redactable 7 min
    3. Red and black: never, and never without a policy 7 min
    4. Module 2 knowledge check
  3. Module 3: Working safely anyway

    Getting the value without the risk: redaction, settings and the right tool for the job.

    1. Redaction that keeps the meaning 6 min
    2. The settings that matter 7 min
    3. Match the tool to the band 6 min
    4. Module 3 knowledge check
  4. Module 4: Your rulebook

    One page, in your own words, that you could show anyone.

    1. Writing the page 7 min
    2. Showing it, and keeping it alive 6 min
    3. Module 4 knowledge check
  5. Finishing the course

    One final task that puts the whole method to work on something real.

    1. The final task